The Webflow Pro System: A mini-CRM born from Real Agency Work

After five years of running a Webflow agency, I got tired of juggling six different tools just to manage client projects. So I built something better — and now it's available on the Notion marketplace.

The Problem: Too Many Tools, Not Enough Flow

Like most consultancies, Eldur Studio was running on a fragile stack: Linear for tasks, Pipedrive for deals, Xero for invoices, Gamma for proposals, Slack for updates, and Notion for everything else.

The result? Constant context switching, broken integrations, and clients asking “where do I find that again?”

I needed one system that could handle the full lifecycle of a Webflow project — from first contact to final invoice — without requiring clients to log into three platforms or me to remember which Zapier connection broke this week.

What I Built

I consolidated everything into Notion and started automating the repetitive stuff. Used it on real client work. (The same Notion-plus-automation approach shows up in our VC contact enrichment build and in Notion AI Agents vs. Cowork.) Refined it through dozens of projects. When other Webflow designers saw it, they wanted it too.

This isn't a generic project management template with a Webflow logo on it. It's purpose-built for how Webflow professionals actually work:

• Full business dashboard. Track your sales pipeline and revenue in one view. See which projects are profitable, forecast monthly income, and manage contacts — no separate CRM needed.

• Webflow-native project workflow. Pre-filled tasks that reflect actual Webflow best practices, from design handoff to CMS setup to pre-launch QA. Clients get a clean view of progress. You keep internal tasks separate.

• Invoicing without the headaches. Invoice tracking with automated reminders, all native to Notion. Connect your email and Slack, and you're done. No third-party integrations that break.

• Automations that do the boring work. Scoping helper that generates proposals from your notes. Invoice prep that drafts line items from completed tasks. Weekly client updates compiled automatically. Risk flags before blocked work becomes a problem.

Why It Matters: Save Money, Save Time, Look Professional

Replace your SaaS stack. Most 3-person agencies spend $3,000–6,000/year on PM tools, CRM, invoicing, and docs. With this system on Notion Business, you're at $540/year. That's over $5,000 back in your pocket.

Stop context switching. Client communication, task management, contract templates, revenue tracking — all connected in one place.

Give clients a better experience. A professional portal where they can check project status, review deliverables, and see what's next — without pinging you. They feel in control. You save hours on status updates.

Five years of best practices, built in. From kickoff to launch, you're operating with proven structure — not reinventing the process every project.

What's Inside

• Complete CRM with pipeline tracking and revenue forecasting

• Project templates for design, development, and retainer work

• Pre-filled Webflow task library and comprehensive launch checklist

• Invoice tracking with automated reminders

• Contract and proposal templates

• Meeting notes automation

• Scoping, invoicing, client update, and risk monitoring automations

• Client/internal task segregation with proper permissions

Who This Is For

You're a Webflow designer or developer running a consultancy or freelance practice. You want to stay organized, look professional, and spend less time on admin. You're ready to consolidate tools and build durable systems — not chase the next shiny SaaS.

If you're managing multiple client projects, juggling proposals and invoices, and tired of tools that don't talk to each other — this is built for you.

Download It

The Webflow Pro System is live on the Notion marketplace. I use it every day to run Eldur Studio. It's been tested on real client work, refined through dozens of projects, and built to scale with your business.

Most importantly, you can customize it to fit the way you work. As easy as writing in Notion.

Use code WEBFLOWEARLY for 50% off.

Get the Webflow Pro System →

— Veronica